Using your LMS to onboard employees

Interested in on-boarding new employees? Then you should be interested in making the process as efficient as possible. The classic way to do this is with a Learning Management System (LMS), a software application that many companies use to create, assign, deliver, and ultimately track the quality of training.

What is interesting about the LMS is just how many ways it can benefit your company. Let’s take a look at just a few of these…

Provide branding for your training

One important aspect of LMS-delivered training is the ability to move away from generic documents and into a more cohesive set that convey a clear point of view as well as your corporate branding. By using a LMS, you will be able to do the following:

  • Display your company name and logo,
  • Brand individual courses within the LMS, and
  • Even brand your URL.

Why not make your onboarding materials your own? Your workplace is special – show new employees how proud you are of it.

Create consistency

A LMS enables you to avoid key problems. For example, you want to make sure you don’t forget key training topics. Even if you include all the topics, you want to make sure that you don’t use out-of-date material. By putting all of these on-boarding materials into a LMS, you can eliminate this problem.

Reveal your company’s dedication to its policies

The more professionally you deliver your training, the more you show your employees you aren’t going to be delivering your material in a chaotic, off-the-cuff manner, but rather through a well-structured and organised on-boarding sequence coordinated by your LMS. This tells employees – and the whole organisation – the material content is important. By doing that, you are setting the right expectations, which your employees should be paying attention to.

Provide sophisticated learning pathways

Yes, you may want everyone to be familiar with your corporate policies on sexual harassment and/or the use of drugs and alcohol and you also want to make sure everyone reads the company manual.

But beyond those core materials, you’re going to want to be assigning training materials that are associated with each of the differing roles. For example, if you have accountants, they should be exposed to material on the latest tax law, and if you have production workers, they might need to be assigned to safety courses. By having a LMS, you can easily identify gaps and add training assignments for workers who are located in specific departments or teams, in addition to any core on-boarding materials that everyone is going to get.

Create timelines and due dates 

Delivering the right materials is only half the battle, you want to make sure materials are delivered on time.

For example, do your employees need to complete training will before their first day at work? Or, conversely, do they need to complete training after arriving at work but before they start their duties?

With a sophisticated LMS, these timelines can be easily managed with just a few clicks.

Tell employees they are valued

If you welcome your employees to your business with an on-boarding program that has not been carefully thought out, you’re not going to send the message to them that they are a welcome part of the team. Instead, they may feel they are nothing special at all.

If you welcome your employees with a sophisticated, well-thought-out training program that is administered by a LMS, it is telling them, in a not-so-subtle way, they are highly-valued. Isn’t that the message you want to send?

Accurate records, fast reports 

Store your records in a filing cabinet, you might as well be storing them in the waste bin. Too often records get misplaced, and even the ones that don’t get misplaced are not necessarily easy to find. If you have all of your data residing within your LMS, it will be easy to track completion, qualifications and, best of all, your reports, which are available within seconds. This ability to run reports may be the single biggest reason to have a LMS, especially when it comes to tracking the effectiveness of training, which takes us to the next point.

Evaluate the effectiveness of your on-boarding training program

Have all the training materials you want, and all the reports you want, but if your employees are not actually learning, all that money was just wasted. You really need to find out just how effective your training was, and you can do that with various forms of assessment.

With your LMS, quizzes are easily created, assigned, and delivered, and it’s easy to track answers, percentages, and completions. Now you will be able to discover if each individual employee has achieved the requisite understanding. If they haven’t, it tells you it’s time to go back to the drawing board to reassess the effectiveness of your learning materials.

Save time AND money

The LMS may cost more up front, but what are the organisational costs of not having one? These opportunity costs are not easily figured, but if you have dozens, hundreds, or even thousands of employees, you realise that the more employees you have, the more the cost of the LMS can be spread over each employee. This not only reduces the cost of the LMS per employee, but also allows you to eliminate all of the indirect expenses you are accruing when workers have not learned how to do their jobs correctly, which is a cost in itself.

Improve the quality of your training with blended learning

Instructor-led? PowerPoint presentation? Video training? These are some of the many methods corporations use, but with a LMS, you can incorporate all of these training types in a seamless learning experience for the employee. Consequently, if you want to use web-based training, face-to-face discussions, written materials, eLearning, or any other method, you are able to get them all integrated in a comprehensive learning program. This freedom to distribute training types by role will enable more effective and cost-effective training.

Conclusion

There are numerous benefits to a corporation in the implementation of a LMS and using for the on-boarding of employees. Of course, which LMS is right for you is a question for another article, but make no mistake, if your corporation has a sizable number of employees – even 25 or higher – you really should be thinking about implementing. And the sooner, the better.

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